CANCELATION & CODE OF CONDUCT

Cancelations/Substitutions/Refunds Policy:
 
The terms below apply to in-person, hybrid, and virtual programs, and includes all Skill Builder programs and WECA District & Annual Meetings:

  1. Notifications MUST be sent via email to the WECA Director of Education & Events (wendy@weca.coop).
  2. Cancelations 5–10 business days prior* to the start of the program may:
    1. Immediately transfer their registration to another attendee from their cooperative, OR
    2. Receive a credit/refund, less a 50% cancelation fee.
  3. Cancelations 0–4 business days prior* to the start of the program (including no-shows) may:
    1. Immediately transfer their registration to another attendee from their cooperative, OR
    2. Full registration fee is charged.
  4. WECA will notify attendees if an event is canceled due to inclement weather or other related concerns/restrictions. In the event WECA does cancel an event, no Skill Builder credits or program fees will be charged. If an attendee cancels due to weather or other related concerns/restrictions and WECA continues to hold the event, circumstances will be considered on a case-by-case basis with a potential fee assessed up to 25% of the program cost to cover WECA expenses.
  5. Reasonable accommodations will be made for excused absences such as illness, family medical emergency, etc. If no explanation of cancelation is given, policies #2 and #3 will apply.
NOTE: NRECA-based training requires 15 business days for cancelations. WECA incurs full program fees from NRECA if program is canceled 15 business days or less from the event date.
Code of Conduct
 
WECA EVENT CODE OF CONDUCT
WECA is committed to providing a safe, productive, and welcoming environment for all participants and staff in WECA meetings, conferences, training programs, and events both online and in-person. All Event participants, including but not limited to attendees, speakers, exhibitors, staff, students, guests, and vendors, are expected to abide by this WECA Event Code of Conduct, and this code applies to all space and situations in which WECA meeting-related activities are being conducted, including virtual meetings and those sponsored by organizations other than WECA but held in conjunction with WECA Events (see “Side Meetings Policy" below). Any questions regarding the policies can be directed to WECA’s Director of Education & Events (wendy@weca.coop). Participation in said event constitutes agreement to comply with the Code of Conduct as a condition of attendance. 
 
EXPECTED BEHAVIOR OF ALL PARTICIPANTS
  • Conduct yourself professionally, treating others with respect and courtesy
  • Recognize that the Event is intended to create a safe place for the sharing of diverse thoughts, ideas, and perspectives
  • Communicate without engaging in personal attacks, harassment, or intimidation
  • Follow this Code of Conduct as well as other applicable rules and policies, such as those related to safety and health precautions, and those of the Event venue and other sites at which Event functions are being conducted, and
  • Bring any unsafe, discriminatory, harassing, or aggressive behavior or speech to the attention of WECA Event staff as soon as possible.
 
UNACCEPTABLE BEHAVIOR & CONSEQUENCES
  • Harassment or intimidation of any kind includes, but is not limited to, sexual harassment, offensive, or physically threatening bodily contact, and intimidation or discrimination based on race/ethnicity, nationality, religion, age, gender, gender identity, sexual orientation, disability, or appearance. Sexual harassment includes sharing of inappropriate or suggestive images and any unwelcome sexual advances or attention whether physical, virtual, or verbal.
  • Physical or verbal abuse, physical, or online threatening or stalking of another Event participant.
  • Disruption of in-person Event sessions or other Event functions in an Event venue or other site being used in connection with an Event or in an online Event session or platform. WECA will not tolerate unacceptable behavior and reserves the right to take any action it deems necessary and appropriate in its sole discretion, including removal from the Event without prior notice or refund, notifying the attendee’s supervisor and/or CEO, and exclusion from future events.
 
REPORTING & INVESTIGATION OF UNACCEPTABLE BEHAVIOR
Suspected violations of the Event Code of Conduct or policies should be reported to any member of WECA staff while on-site or online at the Event or as soon as possible. Violations involving WECA staff or contractors should be reported immediately to WECA's President & CEO in-person at the event or emailed to steve@weca.coop or VP of Operations in-person at the event or emailed to tim@weca.coop. All reports will be treated seriously and investigated promptly. At WECA's sole discretion, policy violations may result in removal from or denial of access to WECA-sponsored meetings, events, and activities without refund of any applicable registration fee or other costs to the participant.


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